Accounting Assistant

Property The LaSalle Chicago Loop
Posted Date 2 weeks ago(6/9/2022 12:30 PM)
ID
2022-128665
Location
US-IL-Chicago
Category
Accounting & Finance
Type
Regular
Status
Full-Time

Job Summary

Check figures postings and documents for accuracy. Organize secure and maintain all files records cash and cash equivalents in accordance with policies and procedures. Record store access and/or analyze computerized financial information. Classify code and summarize numerical and financial data to compile and keep financial records using journals ledgers and/or computers. Prepare maintain audit and distribute statistical financial accounting auditing or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare review reconcile and issue bills invoices and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved. Prepare daily consolidated deposits of cash received by all cash handling employees. Document maintain communicate and act upon all Cash Variances. Prepare maintain and administer all cashier banks and contracts. Exempt associates are expected to work as much of each workday as is necessary to complete their job responsibilities.

Responsibilities

QUALIFICATIONS:

  • High School diploma or equivalent with at least 1 year of related work experience required.
  • No supervisory experience is required.
  • Demonstrates strong computer skills arithmetic computation and learning skills. 
  • Proficient in speaking English and communicating to guests and co-workers using clear appropriate and professional language.
  • Comfortable with using Microsoft Office systems and tools. 
  • Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in one's voice using the callers' name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.
  • Talk with and listen to other employees to effectively exchange information.
  • Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness.
  • Enter and locate work-related information using computers and/or point of sale systems.

JOB RESPONSIBILITIES:

  • Adhere to the policies outlined in the Aimbridge Employee Handbook.
  • Maintain a professional working relationship and promote open lines of communication with general managers property accountants/controllers associates and other departments.
  • Maintain confidentiality of proprietary materials and information.
  • Protect the privacy and security of guests and coworkers.
  • Perform other reasonable job duties as requested by Supervisors.
  • Support all co-workers and treat them with dignity and respect.
  • Develop and maintain positive and productive working relationships with other associates and departments.
  • Partner with and assist others to promote an environment of teamwork and achieve common goals.
  • Handle sensitive issues with associates and/or guests with tact respect diplomacy and confidentiality.
  • Check figures postings and documents for correct entry mathematical accuracy and proper codes.
  • Organize secure and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
  • Record store and/or analyze information using property software.
  • Control and secure cash and cash equivalents for property according to cash handling policy and procedures.
  • Maintain accurate electronic spreadsheets for financial and accounting data.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Code documents according to company policies and procedures.
  • Classify record and summarize numerical and financial data to compile and keep financial records using journals ledgers and/or computers.
  • Prepare maintain and distribute statistical financial accounting auditing or payroll reports and tables.
  • Generate finance/accounting reports from computer system as needed.
  • Complete period-end closing procedures and reports as specified.
  • Audit statistical financial accounting auditing or payroll reports and tables.
  • Prepare review and issue bills invoices and account statements according to company procedures.
  • Transfer direct billing accounts from guest ledger to Accounts Receivable and file according to company policies and procedures.
  • Review group master bills for accuracy.
  • Audit cashier banks periodically according to SOPs.
  • Document maintain communicate and act upon all Cash Variances according to SOPs.
  • Maintain a safe fund to meet the cash operational needs of the property.
  • Prepare daily consolidated deposits of cash received by all cash handling employees.
  • Prepare maintain and administer all cashier banks and contracts.
  • Maintain distribute and record all petty cash according to SOPs.

Property Details

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The LaSalle Chicago, Autograph Collection located on South LaSalle Street in the heart of Chicago’s financial district, will be a 229-room luxury hotel occupying the top five floors of a historic landmark building. It would sit atop the JW Marriott Hotel, which already occupies the first 12 stories of the former Continental Bank building. Completion of this transformation is expected in May 2022. in Q3 2021.

Company Overview

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in 49 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.

Benefits

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan

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