Hotel (F&B) Purchasing Coordinator

Property Hilton Lincoln Centre Dallas
Posted Date 3 months ago(1/3/2023 10:15 AM)
Food & Beverage

Job Summary

Key Responsibilties:

Locate, analyze and develop a consolidated supplier base to meet current and future

product/service needs.

  • Manage suppliers, cost, quality of food, delivery performance and payment terms.

The Purchasing Coordinator is responsible for handling purchasing functions maintaining an effective filing system and assisting in obtaining bids for hotel supplies. He/she is also responsible for optimizing the effectiveness in providing the hotel with the best prices for the best products and contributing to the overall profitability of the hotel.




  • 1-2 years Prior experience with Hotels or Restaurants/ food industry 
  • Microsoft Office Excel 
  • General accounting knowledge
  • Food handlers certificate
  • High School diploma or equivalent and/or experience in a hotel or related field preferred.
  • Progressive experience in a hotel or college related courses preferred.
  • Ability to understand and utilize basic computer equipment and applications to include word processing and spreadsheet applications.
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must routinely meet deadlines.
  • Must be able to multi task.
  • Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.




  • Implement appropriate sourcing strategies to control company's purchasing costs and to

    assist with adequate and reliable low cost sources of supplies

  • Maintenance of walking coolers , clean and organized

    • Prior experience in ordering food and liquor
    • Closely working with Chef and Culinary team
    • Check food  quality, quantity upon receiving
    • Keep all temperature logs updated of all walk-in coolers
    • 80% of the job will be related to Food and Beverage
    • Assist Chef to order food for banquets, responsible for maintaining part levels of food for the restaurant
  • Approach all encounters with guests and employees in an attentive friendly courteous and service-oriented manner.
  • Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming which include wearing the proper uniform and nametag when working (per brand standards).
  • Maintain a warm and friendly demeanor at all times.
  • Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
  • Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
  • Maintain and control issuance and filing of all Purchase Orders and supporting documentation to include inputting all information into the computer.
  • Answer department's phone and respond to vendors guests and employees' needs.
  • Assist in the regular bidding process associated with non-food and beverage products i.e. basic office supplies and furniture maintenance and cleaning supplies food and beverage equipment etc.
  • Maintain and organize all bid records for easy reference to historical information.
  • Maintain a current list of all hotel approved vendors which include their products most recent pricing contact name phone number and related order history.
  • Ensure training in proper receiving procedures to ensure freshness of products.
  • Assist in month-end or quarterly inventories as required by supervisors.
  • Attend training/meetings as required by management.
  • Perform other duties as requested by management.


Property Details

Hilton Dallas Lincoln Centre


A convenient location in affluent North Dallas combines with thoughtful amenities and services at Hilton Dallas Lincoln Centre. We’re within minutes of over 300 restaurants, bars, and shopping. We offer a complimentary shuttle that operates within 3 miles of our hotel. With easy access to several Fortune 500 companies and both DFW Airport and Dallas Love Field Airport. The hotel features a fabulous restaurant, stylish rooms and suites, and great leisure facilities. Plus, with 48,000 sq. ft. of flexible event space and a dedicated events team, we know a thing or two about hosting spectacular meetings and events.

Company Overview

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in 49 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.


After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan

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