Assistant Director of Finance

Property Carneros Resort and Spa
Posted Date 3 months ago(3/10/2023 6:16 PM)
Accounting & Finance

Job Summary

Assistant Director of Finance will perform responsibilities in accordance with all Legal and Company compliance standards, policies, and procedures. Responsible for the administration of the Accounting Office personnel, the maintenance of the various books of accounts, supporting schedules, and detail records, and the timely production of the monthly financial statements and other reports.  Responsible for the internal control of the Accounting Office functions.


An amazing opportunity for a qualified candidate to join our team.  The ideal candidate is a detail-oriented accountant that has the following previous experience to perform and coordinate accounting duties within our organization.  

The Assistant Director of Finance’s role and responsibilities include preparing financial reports, performing account reconciliations, maintaining the general ledger, assisting with audit preparations, and performing other accounting duties as assigned.   

To be successful an Assistant Director of Finance, you should have a solid working knowledge of Generally Accepted Accounting Principles (GAAP) and strong financial analysis skills and possess strong Excel skills, be detail-oriented, highly organized, and able to work with little to no supervision and perform under pressure.  


Assistant Director of Finance Responsibilities: 


Administration of the Accounting Office

  • Is responsible for the screening and recommending of candidates for employment in the accounting department to the Director of Finance.
  • Is responsible for the training of new department personnel, assists in developing and revising department job descriptions.
  • Monitors the performance of the various duties of the individuals in the Accounting Office. Recommends changes in, additional assignments, and dismissal for cause of Accounting Office Personnel in coordination with and the approval of the Director of Finance.

Maintains the various books of accounts, supporting schedules and detail records.

  • Maintains and ensures the accuracy of all ledgers, journals, and other accounting records of the hotel as prescribed and required by the Director of Finance.
  • The continuous audit of all accounts, records, and transactions of the hotel.
  • Maintains or ensures the maintenance of an up-to-date accurate general ledger file of work-papers and supporting schedules for each general ledger account and ensures that all account detail is in balance with the general ledger.
  • Maintains records of authorized appropriations and determines that all sums committed and expended are properly accounted for.
  • Reviews all disbursement vouchers submitted to the Director of Finance for payment. Ascertains that all necessary documents are attached and are duly processed and approved by those certifying receipt of the merchandise or services, their quality, quantity and price.  Verifies the account distribution of charges and ascertains the availability of funds for such disbursements.
  • Scrutinizes the monthly trial balance of Accounts Payable and verifies the correctness. Verifies the correctness of Accounts Payable subsidiary ledger against the general ledger control total.
  • Prepares the daily revenue report and Income Journal and certifies their accuracy.
  • Prepares or checks in detail the monthly bank reconciliations.
  • Responsible for the bi-weekly payroll processing. Examines and verifies payrolls for accuracy. Ensures that sufficient funds are transferred from the general account to the payroll account.
  • Reviews the aged trial balance of accounts receivable and insures it is correctly aged and balances with the general ledger control total.
  • Ascertain that the advance deposit subsidiary ledger is in balance with the general ledger control account.


Timely production of the monthly financial statement.

  • Ensures the accurate and timely preparation and submission of all subsidiary ledgers and other information required for the monthly closing.
  • Prepares and/or supervises the preparation of all monthly closing journal entries, balance sheet, and profit and loss schedules.
  • Scrutinizes the monthly financial report, certifies its accuracy, and investigates unusual variations prior to presentation to the Controller.
  • Assists in the preparation of the notes to the financial statement.


Responsible for the internal control of accounting office functions.

  • Ensures proper separation of accounting personnel functions in line with standard control procedures.
  • Conducts or ensures periodic surprise cash counts of all house banks at least once a month, immediately reports any discrepancies to the Director of Finance.
  • Analyzes cash and revenue control problems at the various revenue outlets. Develops and recommends systems to improved control of these areas.
  • Supports and enforces hotel credit policies.
  • Co-ordinates the implementation of accounting policy and procedures as established by the Director of Finance with the various operating departments. Ensure compliance with standard accounting and control policies and procedures.


Performs various other functions as may be periodically assigned by the Director of Finance, including:

  • The preparation of monthly, quarterly, or annual tax reports in accordance with Federal or local regulations.
  • The monthly calculation and submission for authorization for disbursement of management fees or other fees.
  • Other special projects or functions.
  • In the absence of the Director of Finance, has full authority and responsibility for the operation of the Accounting Department.


Assistant Director of Finance Requirements: 

A minimum of 5+ years of accounting experience. 

Working knowledge of tax laws and GAAP. 

Strong financial analysis skills. 

Strong communication skills, both written and verbal. 

Strong organizational and stress management skills. 

Strong self-development to further strengthen systems and procedural knowledge 

Proficiency in Microsoft Office, particularly with Excel. 

Self-directed work with little to no on-going supervision. 

Ability to meet specific daily, monthly, quarterly and yearly deadlines. 

Flexible team member to assist where and when requested within the department. 

Property Details

Carneros Resort and Spa



Although there's plenty to do in the Napa Valley Wine Country, many of our guests find that once they're here, they don't want to leave. One of the best Napa Valley resorts, Carneros Resort and Spa makes it easy to settle in and relax, offering everything you need for a self-contained vacation.


The Carneros Resort and Spa's design was based on cues from the local countryside - including barns, silos and ranchers' cottages – combined with stylish resort accommodations and modern interiors to capture the region's distinct charm as well as the needs of our sophisticated guests.Our Guests choose from one of our 86 luxurious cottages, 10 perfectly appointed two-bedroom suites or expansive 2 and 3 bedroom homes.


Relax at our infinity edge adult pool and hot tub overlooking the rolling hills and vineyards of Carneros or our family pool area with an elevated deck with shade trellis infinity edge lap swimming pool, children’s pool, hot tub and Snack Shack.


Once you've settled in at Carneros Resort and Spa, you may never want to leave. Luckily, you don't have to, with an abundance of Napa Valley dining options located right on the premises.

Our Executive Chef takes full advantage of the finest local, organic, and sustainably raised ingredients. Our culinary garden allows us to pick the freshest ingredients right on our grounds, and we craft our own breads, pastries, and charcuteries. What we don’t make or grow onsite, we try to source within a 150-mile radius of the Resort for the ultimate in flavor and freshness.

Company Overview

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.


After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan

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