Recruiting Coordinator (bi-lingual)

Property The Estate Yountville - Villagio
Posted Date 4 weeks ago(9/30/2021 1:55 PM)
Human Resources

Job Summary

This position is located in the heart of Napa wine country.  The Estate Yountville consists of two hotels covering 22 acres.  Both the Hotel Villagio and Vintage Hotel are the premier luxury places to stay in Napa Valley.


The Recruiting Coordinator's main responsibilities include tasks ranging from posting open positions to job boards, screening applicants and resumes, coordinate candidate travel, scheduling interviews across departments, handling last-minute scheduling changes, creating offer letters, conducting background checks, conduct and review onboarding paperwork, and smoothing over any other matters in the hiring process. Maintain applicant tracking system and audit for accuracy. Assist and support management with handling and resolving recruiting issues. 



  • High School diploma or equivalent is required with at least 2 years of Human Resources experience. 
  • College course work in related field helpful
  • Familiarity with and knowledge of basic Human Resources.
  • Proficient with Windows operating systems (Word Excel and Power point etc.
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must routinely meet deadlines.
  • Must be able to multi task.
  • Must be effective in handling problems in the workplace including anticipating preventing identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to understanding clarifying and resolving the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.


  • Assist all recruiting efforts by posting and closing job positions, screening applicants and resumes, coordinate and schedule interviews across departments, conduct background checks, conduct, review and audit onboarding documents. Assist in maintaining applicant tracking system.
  • Approach all encounters with guests and associates in an attentive friendly courteous and service oriented manner.
  • Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming which include compliance with Aimbridge Hospitality dress code.
  • Comply with and ensure adherence to Aimbridge Hospitality’s standards and regulations to encourage safe and efficient operations.
  • Associates must at all times be attentive friendly helpful and courteous to all guests managers and fellow associates.
  • Assist employees with internal and external transfer requests and procedures. 
  • Monitor and assist managers/supervisors with hiring processes and issues. 
  • Coordinate and conduct applicant drug screens reference checks background checks motor vehicle checks and social security number verification. 
  • Maintain applicant flow drug screen orientation and transfer request logs. 
  • Create and maintain new hire and personnel files and enter them into Human Resources Information Systems. 
  • Assist with orientation of new employees. 
  • Monitor all hiring and recruitment processes for compliance with all local state and federal laws and company policies and standards. 
  • Ensure accurate maintenance of all employee records and files (e.g. interview documents I-9's). Support processing and maintenance of payroll records in accordance with policies and procedures as necessary. Inform Human Resources management of issues related to employee relations within the division or property. 
  • Create and maintain filing systems. 
  • Generate Human Resources data reports as necessary Answer phone calls and record messages. 
  • Create and type office correspondence using computer. 
  • Serve as Human Resources subject matter expert and participate on project teams. 
  • Train new hires on Human Resources processes programs policies information systems etc. 
  • Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. 

Property Details

Slip away to The Estate Yountville, a vibrant and lush oasis situated amidst 22 acres of coveted wine country addresses, offering an alluring collection of fashionable experiences. Just steps from the front door, revel in wining, dining and playful adventures at award-winning tasting rooms, celebrated chef restaurants, and extraordinary – impeccably Napa – experiences.

A mix of contemporary architecture and playful allure, The Estate Yountville enlivens the Yountville landscape, offering a vibrant gathering place for savvy travelers to discover, play and rejuvenate. Tour our image gallery and peek behind the vines to discover our lush oasis in the heart of Napa Valley.

Company Overview

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in 49 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.


After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan

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